The purpose of this policy is to give you a clear explanation about how we collect and use any personal information.
We process this personal information to pursue our legitimate interests as a funder (and your interests as an applicant) and fulfil our charitable aims. To assess your eligibility and suitability for a grant we will ask you to complete an online application.
If you apply for a grant we will use the personal information provided to us to consider and process the grant application. This will include:
The personal information may be in relation to individuals making an application, employees and trustees. We may also collect information relating to applications, from external sources such as publications and works, patents and clinical trials, and possibly external reviewers or advisors.
We already hold personal information from the application stage but we may now collect the following additional information:
We may also collect and use personal information as required to fulfil our legal obligations as a registered charity.
We will not sell or exchange your personal information.
We will only share your personal information where we are required to fulfil our contract with you, or legitimate interest, where we have your consent, or we are required to do so by law.
We may share your personal information with third party organisations who will process it on our behalf, for example a mailing house, our website administrator or printers. Everything an external service provider does is strictly governed by a contract. In addition, before we share any information with those service providers, we put in place a signed Data Processing Agreement which confirms that the personal information we provide will only be used for the purposes we specify and will be processed in line with data protection legislation.
We may also share your information with our bank to process a payment; our professional advisers (such as our legal advisers) where it is necessary to obtain their advice; our pension provider; and our IT support and data storage providers.
Where required, we will process personal information to comply with our legal obligations. In this respect we may use your personal data to comply with subject access requests; tax legislation; for the prevention and detection of crime; and to assist the police and other competent authorities with.
You have the right to:
We will hold your personal information for as long as is necessary. We will not retain your personal information if it is no longer required.
If you are not satisfied with our response to any query you raise with us, or you believe we are processing your personal information in a way which is inconsistent with the law, you can complain to the Information Commissioner’s Office whose helpline number is: 0303 123 1113.